This department began to function from day one that UCH Ibadan was established. The Department has been actively involved in the day to day administration of the Hospital on personnel matters. Being the heart beat of the Hospital, the Department ensures that it takes full responsibility in the recruitment of competent and skilled professionals/personnel in all areas of need. The Department is solely responsible for appointment, promotion, training and discipline of employees with a view to complimenting the goal and strategic objectives of the Hospital to provide world class training, research and service
CORE RESPONSIBILITIES AND ACTIVITIES
- Recruitment of efficient and effective workforce that will meet the demands of our patients and their relations
- Promotion and upgrading of the deserved members of staff
- Training and retraining of the existing workforce
- Discipline of any erring members of staff
- Issuance of recruitment forms
- Short listing of qualified applicants
- Invitation of shortlisted applicants for pre-employment test and final interview
- Appointment and documentation
- Invitation of staff for promotion test
- Compilation of promotion result and the promotion exercise
- Approval of annual leave
- Conveyance of Chief Medical Director’s approval on personnel matters
- Staff discipline, welfare, training and retraining of staff
- Industrial Relations and Labour matters
- Pensions matter and General Administration
ADMIN & TECHNICAL
The Unit deals with the welfare of Admin & Tech staff. The members of staff that are classified as Admin & Technical staff in the Hospital includes non Medical and non Nursing senior staff. These cadres of staff are as follows: Administrators, Technical Officers, Physiotherapists, Accountants, Medical Social Workers, Phlebotomists, Auditors, Executive Officers, Stores Officers, Medical Laboratory Scientists, Medical Imaging Scientists, Health Records Officers, Pharmacists, Environmental Health Tutors, Science Tutors, Anatomy Tutors Anesthetics Technicians, Confidential Secretaries, Scientific Officers (Water), Medical Physicists, Chief Clerical Officers, Dental Therapists, Dental Technicians, Dental Surgery Assistants, Senior Wardens, Chief Laboratory Supervisors, Secretarial Assistant (Contract), Managers for Private Suites, and Youth Corpers.
Preparation for Admin/Tech Staff Selection Committee meetings.
Documentation of newly employed, locum and contract staff as well as renewal of appointment.
Processing of Stoppage of salaries.
This is a Unit within the Human Resource Department which handles nursing personnel matters.
Processing of leave matters, conveyance of CMD’s approval of any kind; assisting the Head of Department in the recruitment processing and other general administration relating to nursing staff.
Residency Training Unit coordinates the Residency Programme of the Hospital. Residency Training Programme is a postgraduate programme of Medical Departments in the Hospital. The Unit is involved in the coordination of internship programme for House Officers
Appointment of Hospital Consultants and admission of Clinical Attachés\Supernumerary Doctors from various Medical Centres, States and Teaching Hospitals, Colleges of Medicine, Nigeria Police/Army amongst other Institutions for Residency Programme in the University College Hospital, Ibadan.
The Unit was established to function in line with the Management goals and objectives for the Hospital; to train and retrain its staff so that they are at the cutting edge of their specialty. Objectives are to increase confidence in dealing with patients, to improve the understanding of the Hospital policy in respect of the ethical product, to develop new skills and improve employees’ morale. Essentially, in the University College Hospital, training is an activity designed to equip employees with the needed knowledge, skills and attitudes for the job for which they were first recruited and to improve their performance levels in order to achieve organizational goals.
Organizing and facilitating training programmes for various groups, professions, cadres and categories of employees - Medical Paramedical and non Medical, so as to remain relevant and meet the needs of the Hospital goals.
The Junior staff Record Unit is a sub-unit of the Record Section of the Human Resource Department. It deals mainly with matters concerning junior staff in the Hospital i.e., Updating the records of service of junior members of staff, Documentation of appointment, keeping and updating of staff list and Discipline
Award of annual increment and Handling of promotion of junior members of staff.
RECORDS & COMPUTERIZATION
It deals mainly with the computerization of all members of staff records.
Updating of staff records on the Computer and preparation of Staff Nominal roll.
This unit sees to the welfare of members of staff right from point of entry to the retirement and post retirement periods. It entails processing of transfered documents of members of staff, receives budget allocations on behalf of Board of Trustees from Insurance Underwriters, inform Finance & Accounts Department on modalities for payment to respective retirees, Stoppage of salaries of retiring members of staff, Organizing seminars for brief retired and prospective retires on current pension matters and General administration.
Collating personal identification Number of newly registered members of staff with Pension Fund.
Administration of their choice under the Pension Reform Act No. 2 of 2004 and forward nominal roll generated on monthly basis to National Pension Commission.
Processing the application for retirement and death benefits of retired members of staff